Document Notarization for Use in China Before Consulate Authentication

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How to notarize a document for use in China?

A notary public must first notarize the document for non-government documents such as affidavit or power of attorney.  For academic records such as university/college diplomas, we recommend to request for a notarized copy (also known as certified copy) from your school to avoid damage to your original. If you are having a government document authenticated, you will need to obtain a certified copy from the State. Notary is not needed. Government documents include vital records such as birth certificates and marriage certificates or business documents such as good standing certificates.

Documents not issued by government offices should be notarized by a local authorized Notary Public first. The document should be signed in the presence of the Notary Public. An acknowledgement must be added by the Notary Public such as:

“Signed and sworn (or affirm) to before me this___ day of _______, 20__.” and completed with notary seal and signature.

• Document issued by the State such as vital records or certificate of good standing does not require notarization. You can obtain a certified copy or certificate and skip this step.
• If document is multi-page, the Chinese Consulate in San Francisco requires that all attached pages be stamped with the same notary seal.

*Certain states require a County Clerk to certify the notary’s signature. Please check with your state’s requirements before proceeding to next steps.

Sample (click to enlarge):

After a document has been notarized, you can proceed to next step: State Authentication.

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