Guide to Filling Out Authentication Application Form (For Business Documents)

The form must be typed and filled out on computer in all capitalized English, print single sided then signed by hand. Handwritten forms will not be accepted.

Section 1: Leave blank.

Section 2: Input information of legal representative of the company. Address and phone number of company must be based in the US.

Section 3: List type of document that needs authentication. If your document type is not listed, please check Other: Please Specify and input what type of document.

Section 4: List what your document will be used for, i.e., if you are using the document to apply for business purposes, then check Business and trade. Destination of legalization refers to which city in China you will be using the document, i.e., Beijing, China.

Section 5:  For supporting documents, list the primary document you are having authenticated and proof of identification for legal representative, usually passport copy. Most business document authentication will require a business filing or evidence, such as Certificate of Formation, Certificate of Corporation, etc. For instance, if you are having a Board Resolution authenticated, you will write “Board Resolution, Certificate of Formation and passport copy”.

Section 6: Unless you paid for expedited service, please check Regular service.

Section 7: Leave blank except if you are applying through Consulate in San Francisco or DC; Please ask our staff for more information.

Section 8: Signature of legal representative and date on both lines. Signature must be by hand. Digital signatures are not allowed.